01
Follow up, handled.
Rafa replies, nudges and keeps every candidate warm so nothing goes cold while your team focuses on interviews.
0 candidates left cold
Helping teams hire faster without the pipeline chaos.
No credit card required.
It sits on top of your existing ATS and recruiting workflows, so nothing falls through the cracks while your team focuses on people.
London · 12 active candidates
Most companies do not need more recruiting software. They need operational clarity.
They need someone to map the workflow, identify where strong candidates are getting lost, and show where AI actually helps instead of adding more noise.
Rafa replies, nudges and keeps every candidate warm so nothing goes cold while your team focuses on interviews.
Interviews booked across calendars and timezones with no back and forth. Reschedules and reminders handled automatically.
Duplicates merged, stages updated, old applicants resurfaced. Your ATS kept in order, every single day.
Less an HR tool, more a recruiting operations partner working in the background so your hiring system keeps running.
Surfaces stages losing momentum before they stall the quarter.
Flags silent drop-offs and unanswered threads in real time.
Pinpoints the operational friction slowing your team down.
Built by operators who have spent years inside recruiting, automation, candidate operations, and AI infrastructure, including work alongside firms like Anthropic, Citadel, and Meta.
Sometimes you need someone technical enough to diagnose the issue, but practical enough to understand the recruiting problem underneath it.
We also know how to explain AI and automation clearly to non-technical teams, without jargon, overengineering, or vague “AI transformation” language.
Hiring did not become broken overnight. AI changed candidate behaviour faster than recruiting systems evolved to handle it.
Candidates are using AI to optimise resumes, personalise applications, and beat ATS filters with keywords and formatting tricks. The incentives push everyone in that direction.
Most recruiting workflows were not built for an AI-native world.
Almost every resume now looks polished.
Almost every application now looks credible on paper.
Top candidates are often off the market before companies respond.
Keyword-heavy workflows can overlook capable candidates.
Duplicate candidates and messy workflows create operational noise.
Average hiring cycles take 42–68 days. Top-tier candidates are frequently off the market within 10 days.
Non-technical HR often screens roles in ML, AI or quantitative finance.
Most ATS systems were built to store candidates, not surface signal.
The best candidates rarely wait around, and slow hiring now directly impacts hiring quality.
That is why operational clarity matters more than ever.
Strong candidates disappear quickly. Rafa keeps your pipeline moving without adding tools your team has to learn.
“Rafa took our pipeline from chaos to calm. We stopped losing candidates to slow follow up almost overnight.”
“It feels like having two more recruiting coordinators, without the cost or the management overhead.”
“We finally have one source of truth across our roles. Our hiring managers can actually trust the pipeline now.”
Starts from $599/month.
Rafa helps teams keep hiring pipelines moving by reducing candidate leakage, slow follow-up, duplicate records, and operational bottlenecks.
Pricing scales based on hiring volume and active roles.
No per-seat fees. No surprise add-ons. One predictable rate that grows with you.
No. Rafa works alongside your existing ATS and workflows. Setup is lightweight and takes a single onboarding session.
No. Rafa is not an ATS replacement. It sits on top of your existing hiring stack and keeps it organised.
No. Your team still controls hiring decisions and interviews. Rafa handles the operational workflows around the process so your recruiters can focus on people.
Yes. Most companies already have hundreds or thousands of past applicants sitting unused inside their ATS. Rafa helps bring those pipelines back to life.
Most teams are live within a week. We handle the integration with your ATS and configure your workflows together.
Yes. Rafa is built with enterprise grade security and treats candidate data with the same care your ATS does.
We are opening Rafa to a limited number of additional teams.